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Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed. 

Termsort descending Glossary Sub-Category Definition
Directors' reviews WAAM

An application used to track requests for director review of job classification assignment to a position.

Disadvantaged Business Enterprises WAAM

Business must be: A for-profit business. A small business according to the U.S. Small Business Administration. Eligible owner(s) must: Be a U.S. Citizen or permanent resident. Own at least 51% of the business. Control managerial and day-to-day operations. Be female, African American, Hispanic American, Native American, Asian-Pacific American, or Subcontinent Asian American. (Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis.) Have personal net worth of less than $1.32 M.

Disposition WAAM

The final settlement of a matter as to whether your agency will retire or retain a computer system/application.

Domain Workday Cross Application

A domain is a collection of related securable items such as actions, reports, report data, report data sources, or custom report fields. Each domain is secured by a domain security policy.

Domain Security Policy Workday Cross Application

A domain security policy is a collection of related securable elements of different types and user-specified security groups that have access to elements of each type.

Drilldown Workday Cross Application

Matrix reports enable you to drill down to see underlying data. When you click on a drillable element (such as a drillable field in the table view or a column, line, or pie segment in the chart view), a context menu appears that enables you to select a new View By field. If the Enable Drilldown to Detail Data check box is selected on the Advanced tab of the report definition, you can also select Details associated with the selected report element.

Economic life WAAM

Economic life in the context of cost/benefit analysis refers to the span of years necessary to compare similar costs of operating and maintaining alternative solutions. It may not equate to the time required to fully depreciate the structure. The economic life span should be the same for each alternative for a project. The period of time, extending from the date of installation to the date of retirement for the intended service, over which a prudent owner expects to retain the property in order to obtain a minimum cost.

Efficiency measure WAAM

A measure that shows the relationship between inputs (dollars or FTEs) to output or outcome.

Eligibility Rule Workday Human Capital Management (HCM)

Specify one or more criteria that categorizes workers into a group that is used to qualify them for participation in an HRrelated task. For example: Benefit Plan, Compensation Plan, Employee Review.

Eligibility Rules Workday Time Tracking

Eligibility rules define rules and criteria workers must meet in order to use specific time entry templates, time entry codes, time calculations, and period schedules.

eMarket Center WAAM

The shopping experience for the users to include search engine, price lists, punch out catalog, hosted catalog.

Emergency WAAM

A set of unforeseen circumstances beyond the control of the agency that either: (a) Presents a real, immediate, and extreme threat to the proper performance of essential functions; or (b) May reasonably be expected to result in material loss or damage to property, bodily injury, or loss of life, if immediate action is not taken.

Emergency procurement WAAM

Obtaining goods or services directly from a qualified vendor, without any competition that may otherwise be required, in direct response to an emergency.

Employee self-service WAAM

An application used by general government employees to access their earning statements and submit leave. Not all general government agencies use ESS.

Employee Type Workday Human Capital Management (HCM)

A user-defined type that you assign to each employee when the employee is hired. For the most part this designation is informational only; you can search or filter employees by their employee type. However, you can designate a type as Fixed Term Employees, and employees of that type have fixed end dates of employment.

Encumbrance WAAM

Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated number of expenditures ultimately to result if unperformed contracts in process are completed. An encumbrance is often recorded at the time a purchase order is processed.

End-user WAAM

Person or organization that actually uses a product, as opposed to the person or organization that authorizes, orders, procures, or pays for it.

Energy life cycle cost analysis review WAAM

As required by RCW 39.35, the Department of Enterprise Services will review the Energy Conservation Report (ELCCA) for a project. The fee for this review shall not exceed $2,000 unless mutually agreed to.

Energy service company WAAM

An ESCO is an energy service company that contracts with a facility owner or a utility to acquire, design, install, maintain and/or finance energy conservation, cogeneration or renewable energy projects. ESCO's primarily develop, own and operate energy projects with no technical or financial risk to the facility owner or utility. The ESCO can guarantee the energy savings, utility payments, and overall cost of the project.

Enrollment Event Workday Human Capital Management (HCM)

Any event that results in a gain or loss of benefits coverage. This encompasses both open enrollment and benefit events, such as a new hire, a termination, the birth of a child, and a job change. For each event, you must specify the benefit plans and elections that become available or are lost to employees as the result of that event. For example, you can make medical, dental, basic life, supplemental life, and visions plans available to new hires; by contrast, for the birth of a child, you might make only basic life, supplemental life, and medical coverage available to affected employees.

Enrollment Event Rule Workday Human Capital Management (HCM)

Defines coverage start and end dates, waiting periods, coverage increase limits, Evidence of Insurability requirements, and other coverage rules and conditions. This ensures that the benefits process presents only the options for which each employee is eligible based on the event type. Defined at the benefit group, enrollment event, and benefit type levels.

Enterprise WAAM

Encompassing the entire state of Washington as a single organization, rather than separate groups, departments, agencies or functions.

Enterprise Data Warehouse (EDW) WAAM

An enterprise data warehouse (EDW) is a modern reporting and data analysis solution that is scalable to meet current and future business needs. The new OFM EDW will help to set the foundation for strategic information and analysis across multiple data sources to support emerging data needs. 

Enterprise Integration Crosswalk (EIC) WAAM Integration

The Enterprise Integration Crosswalk (EIC) maps legacy AFRS values to Workday values and vice versa (aka forward/reverse crosswalks). This is a temporary solution for agencies that are unable to remediate their legacy system for interacting with the new Workday financial information prior to deployment, including FDM work tags and alignment with business process workflows.

Enterprise Interface Workday Integration

The process of exporting data out of Workday to an external system or importing data into Workday from an external system. An Enterprise Interface consists of an integration system, an integration data source, an integration transformation, and an integration transport protocol.

Enterprise Interface Builder (EIB) Workday

The Enterprise Interface Builder (EIB) is a Workday tool used to import and update data in bulk within the OneWA Workday system without any programming. EIBs are available for agencies to upload mass data and transactions.  These important factors need to be considered when using an EIB: Must use default Excel spreadsheet templates for uploading data, related to a given area, and customized for only columns needed; Use of EIB initiates the same business processes as if manually entering data through the user interface; Upload bulk data using spreadsheet templates populated in Workday Data Format.

Enterprise Resource Planning (ERP) WAAM

Enterprise resource planning (ERP) is the integrated management of common business practices across the enterprise and the technology that supports them. A complete ERP system combines data on an organization's main resources and provides decision makers with real time, enterprise information.

Entitlement WAAM

A service or grant that, under state or federal law, must be provided to all eligible applicants.

Equipment WAAM

Tangible property other than land, buildings, improvements other than buildings, or infrastructure which is used in operations and with a useful life of more than one year. Examples are furnishings, equipment, and software. Equipment may be attached to a structure for purposes of securing the item, but unless it is permanently attached to or an integral part of the building or structure, it is classified as equipment and not buildings.

Event Workday Cross Application

A transaction that occurs within your organization, such as hiring or terminating an employee.

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