Statewide Accounting glossary
This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.
NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed.
Term | Glossary | Sub-Category | Definition |
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Directors' reviews | WAAM |
An application used to track requests for director review of job classification assignment to a position. |
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Disadvantaged Business Enterprises | WAAM |
Business must be: A for-profit business. A small business according to the U.S. Small Business Administration. Eligible owner(s) must: Be a U.S. Citizen or permanent resident. Own at least 51% of the business. Control managerial and day-to-day operations. Be female, African American, Hispanic American, Native American, Asian-Pacific American, or Subcontinent Asian American. (Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis.) Have personal net worth of less than $1.32 M. |
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Disposition | WAAM |
The final settlement of a matter as to whether your agency will retire or retain a computer system/application. |
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Domain | Workday | Cross Application |
A domain is a collection of related securable items such as actions, reports, report data, report data sources, or custom report fields. Each domain is secured by a domain security policy. |
Domain Security Policy | Workday | Cross Application |
A domain security policy is a collection of related securable elements of different types and user-specified security groups that have access to elements of each type. |
Drilldown | Workday | Cross Application |
Matrix reports enable you to drill down to see underlying data. When you click on a drillable element (such as a drillable field in the table view or a column, line, or pie segment in the chart view), a context menu appears that enables you to select a new View By field. If the Enable Drilldown to Detail Data check box is selected on the Advanced tab of the report definition, you can also select Details associated with the selected report element. |
Economic life | WAAM |
Economic life in the context of cost/benefit analysis refers to the span of years necessary to compare similar costs of operating and maintaining alternative solutions. It may not equate to the time required to fully depreciate the structure. The economic life span should be the same for each alternative for a project. The period of time, extending from the date of installation to the date of retirement for the intended service, over which a prudent owner expects to retain the property in order to obtain a minimum cost. |
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Efficiency measure | WAAM |
A measure that shows the relationship between inputs (dollars or FTEs) to output or outcome. |
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Eligibility Rule | Workday | Human Capital Management (HCM) |
Specify one or more criteria that categorizes workers into a group that is used to qualify them for participation in an HRrelated task. For example: Benefit Plan, Compensation Plan, Employee Review. |
Eligibility Rules | Workday | Time Tracking |
Eligibility rules define rules and criteria workers must meet in order to use specific time entry templates, time entry codes, time calculations, and period schedules. |
eMarket Center | WAAM |
The shopping experience for the users to include search engine, price lists, punch out catalog, hosted catalog. |
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Emergency | WAAM |
A set of unforeseen circumstances beyond the control of the agency that either: (a) Presents a real, immediate, and extreme threat to the proper performance of essential functions; or (b) May reasonably be expected to result in material loss or damage to property, bodily injury, or loss of life, if immediate action is not taken. |
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Emergency procurement | WAAM |
Obtaining goods or services directly from a qualified vendor, without any competition that may otherwise be required, in direct response to an emergency. |
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Employee self-service | WAAM |
An application used by general government employees to access their earning statements and submit leave. Not all general government agencies use ESS. |
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Employee Type | Workday | Human Capital Management (HCM) |
A user-defined type that you assign to each employee when the employee is hired. For the most part this designation is informational only; you can search or filter employees by their employee type. However, you can designate a type as Fixed Term Employees, and employees of that type have fixed end dates of employment. |
Encumbrance | WAAM |
Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated number of expenditures ultimately to result if unperformed contracts in process are completed. An encumbrance is often recorded at the time a purchase order is processed. |
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End-user | WAAM |
Person or organization that actually uses a product, as opposed to the person or organization that authorizes, orders, procures, or pays for it. |
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Energy life cycle cost analysis review | WAAM |
As required by RCW 39.35, the Department of Enterprise Services will review the Energy Conservation Report (ELCCA) for a project. The fee for this review shall not exceed $2,000 unless mutually agreed to. |
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Energy service company | WAAM |
An ESCO is an energy service company that contracts with a facility owner or a utility to acquire, design, install, maintain and/or finance energy conservation, cogeneration or renewable energy projects. ESCO's primarily develop, own and operate energy projects with no technical or financial risk to the facility owner or utility. The ESCO can guarantee the energy savings, utility payments, and overall cost of the project. |
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Enrollment Event | Workday | Human Capital Management (HCM) |
Any event that results in a gain or loss of benefits coverage. This encompasses both open enrollment and benefit events, such as a new hire, a termination, the birth of a child, and a job change. For each event, you must specify the benefit plans and elections that become available or are lost to employees as the result of that event. For example, you can make medical, dental, basic life, supplemental life, and visions plans available to new hires; by contrast, for the birth of a child, you might make only basic life, supplemental life, and medical coverage available to affected employees. |
Enrollment Event Rule | Workday | Human Capital Management (HCM) |
Defines coverage start and end dates, waiting periods, coverage increase limits, Evidence of Insurability requirements, and other coverage rules and conditions. This ensures that the benefits process presents only the options for which each employee is eligible based on the event type. Defined at the benefit group, enrollment event, and benefit type levels. |
Enterprise | WAAM |
Encompassing the entire state of Washington as a single organization, rather than separate groups, departments, agencies or functions. |
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Enterprise Data Warehouse (EDW) | WAAM |
An enterprise data warehouse (EDW) is a modern reporting and data analysis solution that is scalable to meet current and future business needs. The new OFM EDW will help to set the foundation for strategic information and analysis across multiple data sources to support emerging data needs. |
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Enterprise Integration Crosswalk (EIC) | WAAM | Integration |
The Enterprise Integration Crosswalk (EIC) maps legacy AFRS values to Workday values and vice versa (aka forward/reverse crosswalks). This is a temporary solution for agencies that are unable to remediate their legacy system for interacting with the new Workday financial information prior to deployment, including FDM work tags and alignment with business process workflows. |
Enterprise Interface | Workday | Integration |
The process of exporting data out of Workday to an external system or importing data into Workday from an external system. An Enterprise Interface consists of an integration system, an integration data source, an integration transformation, and an integration transport protocol. |
Enterprise Interface Builder (EIB) | Workday |
The Enterprise Interface Builder (EIB) is a Workday tool used to import and update data in bulk within the OneWA Workday system without any programming. EIBs are available for agencies to upload mass data and transactions. These important factors need to be considered when using an EIB: Must use default Excel spreadsheet templates for uploading data, related to a given area, and customized for only columns needed; Use of EIB initiates the same business processes as if manually entering data through the user interface; Upload bulk data using spreadsheet templates populated in Workday Data Format. |
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Enterprise Resource Planning (ERP) | WAAM |
Enterprise resource planning (ERP) is the integrated management of common business practices across the enterprise and the technology that supports them. A complete ERP system combines data on an organization's main resources and provides decision makers with real time, enterprise information. |
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Entitlement | WAAM |
A service or grant that, under state or federal law, must be provided to all eligible applicants. |
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Equipment | WAAM |
Tangible property other than land, buildings, improvements other than buildings, or infrastructure which is used in operations and with a useful life of more than one year. Examples are furnishings, equipment, and software. Equipment may be attached to a structure for purposes of securing the item, but unless it is permanently attached to or an integral part of the building or structure, it is classified as equipment and not buildings. |
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Event | Workday | Cross Application |
A transaction that occurs within your organization, such as hiring or terminating an employee. |