Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed.

Term	Glossary	Sub-Category	Definition
Account	WAAM		A fiscal and accounting entity with a self-balancing set of general ledger codes in which cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, are recorded and segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. For reporting purposes, the state identifies major accounts, and administratively combines all remaining accounts into roll-up funds. Most accounts are set up in state law to isolate specific activities.
Account code	WAAM		The three-character alpha/numeric code assigned by OFM to identify each account. (See the Fund Reference Manual.)
Account Summary (Ledger Account Summary)	Workday	Financial	A grouping of ledger accounts. For example, you can group all assets that are considered current assets to easily reference them. Individual accounts can appear in multiple account summaries.
Account Translation Rule Set	Workday	Financial	A set of rules that dictate how monetary amounts in individual accounts are translated into a different currency. Translation rule sets are defined at an account-set level and apply to each account in that account set.
Accrual	Workday	Human Capital Management (HCM)	Defines how much time off employees can accrue, the timing of the accrual, and other rules. Can define eligibility rules, a frequency, and limits that differ from the time off plan.
Accrual basis	WAAM		The basis of accounting whereby revenues are recognized when they are earned and measurable regardless of when collected, and expenses are recorded on a matching basis when incurred. All proprietary and fiduciary funds use the accrual basis of accounting.
Accrued expenditures	WAAM		Expenditures that meet the appropriate recognition criteria of the account type involved but have not been paid. Accrued expenditures are expected to be paid in a subsequent accounting period.
Accrued liabilities	WAAM		Liabilities reflecting the obligation to pay for goods or services that have been incurred or received but not paid for by the end of the accounting period. Accrued liabilities related to refunds of revenue are offset to the revenue originally recorded.
Accrued revenues	WAAM		Revenues that meet the appropriate recognition criteria of the fund type involved, but are not realized until a subsequent accounting period. Also refers to Accrual Basis and Modified Accrual Basis.
Acquisition	WAAM		See: Purchase
Acquisition (capital budget)	WAAM		This type of project includes the acquisition of land, structures, and buildings. These are fixed assets that have no relationship to the addition or improvement to, or the repair or replacement of, existing fixed assets. Examples of an acquisition are purchase of a tract of land or purchase of a building.
Activity	WAAM		An activity is something an organization does to accomplish its goals and objectives. An activity consumes resources and produces a product, service or result. One way to define activities is to consider how agency employees describe their jobs. What do you do? For whom? Why is it valuable? For the Activity Inventory, an agency's work should be broken down into its discrete functions or services.
Activity (capital budget)	WAAM		A written or graphic instrument issued by the architect before execution of the construction contract that modifies or interprets the bidding documents by additions, deletions, clarifications, or corrections.
Additional Payment	Workday	Payroll	An off-cycle payment made in addition to a worker's scheduled on-cycle payment. You can process additional payments as part of a manual payment or on demand payment.
Advanced Report	Workday	Cross Application	You can create 3 types of custom reports: simple, advanced, and matrix. An advanced report provides all the features of a simple report, plus more advanced ones such as accessing related business objects and producing multiple levels of headings and subtotals. Advanced reports also enable the use of sub-filters, run time prompts, charts, worklets, and report sharing, and provide the ability to expose the report as a web service.
Advisory Committee (AC)	WAAM		One Washington holds seven advisory committees; one for each process area, overseen by the process owner, and one for OCM, overseen by the OCM Director. Members are comprised of agency leadership and process SMEs.
Agency	WAAM		Any state office or activity of the executive and judicial branches of state government, including state agencies, departments, offices, divisions, boards, commissions, institutions of higher education as defined in RCW 28B.10.016, and correctional and other types of institutions.
Agency advocate	WAAM		These positions are part of the One Washington OCM Team and coordinate with and support agencies' OCM efforts.
Agency Budget System (ABS)	WAAM		ABS is the state's new software solution system that allows agencies to develop, share and electronically submit their biennial and supplemental budget requests. ABS supports multiple budget versions to assist agencies in developing operating and transportation budget requests. ABS was launched June 11, 2018, and replaced the aging Budget Development System (BDS).
Agency Change Agents (ACA)	WAAM		Mainly for large/medium agencies, these are individuals within each agency that support the Agency POC with OCM-specific activities (e.g., provide feedback on communications, facilitate and manage training, etc.).
Agency FMP Mapping Workbooks	WAAM		The functional team is planning for five (5) rounds of FDM mappings with agencies starting in July and ending in November. Throughout this process, agencies will have the opportunity to make updates and adjustments to their agency workbooks.
Agency readiness	WAAM		Refers to an agency's capacity (availability of time and resources) and capability to support and adopt the upcoming transformation. People, process, and technology are the core elements used to assess and measure agency readiness over time. Agency Readiness is a component of OCM.
Agency Readiness Team (ART)	WAAM		The Agency Readiness Team (ART) is a specialized unit within the OneWA program, designed to facilitate a seamless transition for state agencies to the Workday platform. As the cornerstone of the program's strategy for ensuring agency readiness, ART embodies a multidisciplinary approach, leveraging organizational change management (OCM) expertise to address all facets of readiness across six dimensions: Change Readiness, Business Readiness, Technical Readiness, Data Readiness, Resource Readiness, and Operations Readiness. ART's mission is to empower agencies, enabling them to fully leverage the benefits of Workday through tailored support, guidance, and problem-solving.
Agency Sponsor (AS)	WAAM		A senior leader within each agency that actively and visibly supports One Washington efforts by attaching their name to communications and being the “leadership face” of One Washington to all employees (one sponsor per agency).
Agency Steering Committee (ASC)	WAAM		Mainly for large/medium agencies, this is an advisory group made up of senior leaders within the agency who provide guidance and advice on One Washington activities in place of or in addition to an Agency Support Team (AST).
Agency Subject Matter Expert (SME)	WAAM		Agency SMEs support One Washington activities like reviewing and providing input for project documentation on a routine basis. They are also available as a resource of information to One Washington.
Agency Support Team (AST)	WAAM		The One Washington agency support team (AST) network was created to support a two-way flow of information between the One Washington project team and the agencies we serve.  The AST network is comprised of representatives from each state agency including a sponsor (typically an agency director or deputy director), a lead who provides project management support, and subject matter experts (SMEs) who are helping to prepare their agency's people, processes, and technology for the changes ahead.
Agency Support Team Lead (AST Lead)	WAAM		Our AST Leads serve as the point of contact for their agencies. They facilitate communications between their agency and our One Washington team, and serve as the primary day-to-day contact.
Agency Support Team Sponsor (AST Sponsor)	WAAM		Our AST Sponsors are the senior leaders within their agency that champion One Washington efforts.
Aggregation Security Group	Workday	Cross Application	An aggregation security group is one whose members are other security groups. Workers associated with any included security group are granted access through an aggregation security group.

Term

Glossary

Sub-Category

Definition

Account

WAAM

A fiscal and accounting entity with a self-balancing set of general ledger codes in which cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, are recorded and segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. For reporting purposes, the state identifies major accounts, and administratively combines all remaining accounts into roll-up funds. Most accounts are set up in state law to isolate specific activities.

Account code

WAAM

The three-character alpha/numeric code assigned by OFM to identify each account. (See the Fund Reference Manual.)

Account Summary (Ledger Account Summary)

Workday

Financial

A grouping of ledger accounts. For example, you can group all assets that are considered current assets to easily reference them. Individual accounts can appear in multiple account summaries.

Account Translation Rule Set

Workday

Financial

A set of rules that dictate how monetary amounts in individual accounts are translated into a different currency. Translation rule sets are defined at an account-set level and apply to each account in that account set.

Accrual

Workday

Human Capital Management (HCM)

Defines how much time off employees can accrue, the timing of the accrual, and other rules. Can define eligibility rules, a frequency, and limits that differ from the time off plan.

Accrual basis

WAAM

The basis of accounting whereby revenues are recognized when they are earned and measurable regardless of when collected, and expenses are recorded on a matching basis when incurred. All proprietary and fiduciary funds use the accrual basis of accounting.

Accrued expenditures

WAAM

Expenditures that meet the appropriate recognition criteria of the account type involved but have not been paid. Accrued expenditures are expected to be paid in a subsequent accounting period.

Accrued liabilities

WAAM

Liabilities reflecting the obligation to pay for goods or services that have been incurred or received but not paid for by the end of the accounting period. Accrued liabilities related to refunds of revenue are offset to the revenue originally recorded.

Accrued revenues

WAAM

Revenues that meet the appropriate recognition criteria of the fund type involved, but are not realized until a subsequent accounting period. Also refers to Accrual Basis and Modified Accrual Basis.

Acquisition

WAAM

See: Purchase

Acquisition (capital budget)

WAAM

This type of project includes the acquisition of land, structures, and buildings. These are fixed assets that have no relationship to the addition or improvement to, or the repair or replacement of, existing fixed assets. Examples of an acquisition are purchase of a tract of land or purchase of a building.

Activity

WAAM

An activity is something an organization does to accomplish its goals and objectives. An activity consumes resources and produces a product, service or result. One way to define activities is to consider how agency employees describe their jobs. What do you do? For whom? Why is it valuable? For the Activity Inventory, an agency's work should be broken down into its discrete functions or services.

Activity (capital budget)

WAAM

A written or graphic instrument issued by the architect before execution of the construction contract that modifies or interprets the bidding documents by additions, deletions, clarifications, or corrections.

Additional Payment

Workday

Payroll

An off-cycle payment made in addition to a worker's scheduled on-cycle payment. You can process additional payments as part of a manual payment or on demand payment.

Advanced Report

Workday

Cross Application

You can create 3 types of custom reports: simple, advanced, and matrix. An advanced report provides all the features of a simple report, plus more advanced ones such as accessing related business objects and producing multiple levels of headings and subtotals. Advanced reports also enable the use of sub-filters, run time prompts, charts, worklets, and report sharing, and provide the ability to expose the report as a web service.

Advisory Committee (AC)

WAAM

One Washington holds seven advisory committees; one for each process area, overseen by the process owner, and one for OCM, overseen by the OCM Director. Members are comprised of agency leadership and process SMEs.

Agency

WAAM

Any state office or activity of the executive and judicial branches of state government, including state agencies, departments, offices, divisions, boards, commissions, institutions of higher education as defined in RCW 28B.10.016, and correctional and other types of institutions.

Agency advocate

WAAM

These positions are part of the One Washington OCM Team and coordinate with and support agencies' OCM efforts.

Agency Budget System (ABS)

WAAM

ABS is the state's new software solution system that allows agencies to develop, share and electronically submit their biennial and supplemental budget requests. ABS supports multiple budget versions to assist agencies in developing operating and transportation budget requests. ABS was launched June 11, 2018, and replaced the aging Budget Development System (BDS).

Agency Change Agents (ACA)

WAAM

Mainly for large/medium agencies, these are individuals within each agency that support the Agency POC with OCM-specific activities (e.g., provide feedback on communications, facilitate and manage training, etc.).

Agency FMP Mapping Workbooks

WAAM

The functional team is planning for five (5) rounds of FDM mappings with agencies starting in July and ending in November. Throughout this process, agencies will have the opportunity to make updates and adjustments to their agency workbooks.

Agency readiness

WAAM

Refers to an agency's capacity (availability of time and resources) and capability to support and adopt the upcoming transformation. People, process, and technology are the core elements used to assess and measure agency readiness over time. Agency Readiness is a component of OCM.

Agency Readiness Team (ART)

WAAM

The Agency Readiness Team (ART) is a specialized unit within the OneWA program, designed to facilitate a seamless transition for state agencies to the Workday platform. As the cornerstone of the program's strategy for ensuring agency readiness, ART embodies a multidisciplinary approach, leveraging organizational change management (OCM) expertise to address all facets of readiness across six dimensions: Change Readiness, Business Readiness, Technical Readiness, Data Readiness, Resource Readiness, and Operations Readiness. ART's mission is to empower agencies, enabling them to fully leverage the benefits of Workday through tailored support, guidance, and problem-solving.

Agency Sponsor (AS)

WAAM

A senior leader within each agency that actively and visibly supports One Washington efforts by attaching their name to communications and being the “leadership face” of One Washington to all employees (one sponsor per agency).

Agency Steering Committee (ASC)

WAAM

Mainly for large/medium agencies, this is an advisory group made up of senior leaders within the agency who provide guidance and advice on One Washington activities in place of or in addition to an Agency Support Team (AST).

Agency Subject Matter Expert (SME)

WAAM

Agency SMEs support One Washington activities like reviewing and providing input for project documentation on a routine basis. They are also available as a resource of information to One Washington.

Agency Support Team (AST)

WAAM

The One Washington agency support team (AST) network was created to support a two-way flow of information between the One Washington project team and the agencies we serve.  The AST network is comprised of representatives from each state agency including a sponsor (typically an agency director or deputy director), a lead who provides project management support, and subject matter experts (SMEs) who are helping to prepare their agency's people, processes, and technology for the changes ahead.

Agency Support Team Lead (AST Lead)

WAAM

Our AST Leads serve as the point of contact for their agencies. They facilitate communications between their agency and our One Washington team, and serve as the primary day-to-day contact.

Agency Support Team Sponsor (AST Sponsor)

WAAM

Our AST Sponsors are the senior leaders within their agency that champion One Washington efforts.

Aggregation Security Group

Workday

Cross Application

An aggregation security group is one whose members are other security groups. Workers associated with any included security group are granted access through an aggregation security group.

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Statewide Accounting glossary

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