Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed.

Term	Glossary	Sub-Category	Definition
Custom Report	Workday	Cross Application	Custom reports are designed and built by customers using the Workday Report Writer. They can be created new or as a copy of another standard or custom report.
Custom Worktags	Workday	Cross Application	15 delivered worktags with configurable names and values. Each custom worktag associates the Worktag Usage with financial, human resource, payroll, or time tracking transactions or data. Optimal when all you need is a simple tag for financial transactions that do not require any capabilities around roll-ups, security assignment, or assigning to workers. Note: custom worktags cannot be used for payroll costing allocations and accounting adjustments.
Customer (procurement)	WAAM		A person or agency that buys goods or services directly, based on delegated authority or through utilization of DES services.
Customer Invoice Adjustment	Workday	Financial	A change to the amount a customer owes, and can be an increase or a decrease in the amount due.
Dashboard	WAAM		A visually intuitive and easy to understand graphical representation of key performance indicator shown on a single screen.
Dashboard Landing Pages	Workday	Cross Application	Several dashboards are delivered with a number of worklets pre-configured that are specific to a functional area, like Talent Management or Workforce Planning. Since these worklets are built with the report writer and report-specific calculated fields, you can copy and modify them if you have unique requirements. You can add additional custom worklets to these dashboards using the report writer.
Data cleansing	WAAM		Data cleansing typically refers to a set of activities that ensures all data in a system is standardized. This will be necessary to move data from old systems (AFRS, HRMS, etc.) into a new ERP.
Data Conversion	WAAM	Integration	For One Washington, data conversion is the process of translating data from one format to another (AFRS to Workday) and migrating the data from an Agency legacy system to the One Washington Workday system. Example: If an agency is retiring a system for Pass 3 and intends to utilize Workday for its functionality, there's a good chance they need to convert that data to Workday.”
Data Source	Workday	Cross Application	A data source defines a particular set of business object instances for reporting purposes. A data source is similar to a database view, except it is more flexible in two key areas. First, a database view always returns a flattened out tabular data structure, whereas a data source can return hierarchical data structures. Second, a database view requires that technical staff manually join related tables together, while a data source automatically allows reportable access to all business objects related to those in the data source.
Data Universal Numbering System Number (DUNS)	WAAM		Created in 1962, the Data Universal Numbering System or D-U-N-S® Number is D&B's copyrighted, proprietary means of identifying business entities on a location-specific basis.Assigned and maintained solely by D&B, this unique nine-digit identification number has been assigned to over 100 million businesses worldwide. A D-U-N-S® Number remains with the company location to which it has been assigned even if it closes or goes out-of-business. D-U-N-S® Number also unlocks" a wealth of value-added data associated with that entity
Day Breaker	Workday	Time Tracking	The time of day on which a worker's workday and work week begins. Defines the 24-hour period over which daily time calculations execute and the 168-hour period over which weekly time calculations execute. Unless otherwise specified, the default day breaker is 12am.
Debit Memo	Workday	Financial	In Workday, a debit memo is a customer invoice adjustment that increases the amount due. A debit memo for suppliers is a supplier invoice adjustment that increases the amount owed.
Debt limit	WAAM		Washington State's legal restriction (RCW 39.42.132) on the amount that can be paid for debt service on bonds, notes, or other borrowed money. The Washington State Constitution (Article 8, Section 1(b)) mandates that payments of principal and interest in any fiscal year cannot exceed 9 percent of the arithmetic mean of general state revenues for the three preceding fiscal years. This debt limit of 9 percent of revenues is to be reduced in downward steps to 8 percent by July 1, 2034.
Debt service fund	WAAM		A fund type established to account for the accumulation of resources for, and the payment of, general long-term obligation principal and interest.
Dedicated accounts	WAAM		Accounts set up by law to receive revenue from a specific source and to be spent for a specific purpose.
Deferred maintenance	WAAM		A backlog of activities that agencies deem necessary to bring facilities into good repair. Deferred maintenance is generally work that is left undone due to the lack of resources or perceived lower priority than projects funded. Failure to perform deferred work may result in the progressive deterioration of the facility condition or performance, and if not addressed, will significantly increase restoration cost. Deferred maintenance backlog reduction plans must be submitted with the capital budget request.
Defined Contribution Plans	Workday	Human Capital Management (HCM)	A type of benefit plan where employees make contributions to 401k and 403b accounts. You can establish defined contribution plans and add these plans to benefits programs. Your employees can make or change defined contribution elections at any time, and those changes are sent to payroll for the periods in which the elections are effective.
Deny	Workday	Cross Application	Designated participants in business processes, with a defined responsibility in this type of event, indicate that they deny the proposed action The business process is not authorized to proceed to the next step. In some cases, the entire business process may be terminated, and all Workday data is restored to its state before the business process started.
Department of Enterprise Services	WAAM		The Washington state Department of Enterprise Services, an agency.
Depreciation Profile	Workday	Financial	Determines how a resource will be depreciated, and specifies the depreciation method and depreciation start date. Each resource category is assigned one depreciation profile, and each resource depreciation profile is defaulted by its resource category.
Derived Roles	Workday	Cross Application	Roles can be assigned to a user when he is given a responsibility within a functional area, such as HR partner or compensation partner for a particular organization. You can have different roles in relationship to different organizations. For example, you could be a compensation partner for one organization and an HR business partner for another organization.
Design build	WAAM		An alternative contracting method of project delivery subject to provisions in RCW 39.10 in which the agency/institution contracts directly with a single entity that is responsible for both design and construction services for a construction project.
Design development phase	WAAM		The phase of the A/E's services in which the consultant prepares the design development documents, from the approved schematic design studies, for submission to the agency/institution for approval.
Design service contingency	WAAM		Includes an allowance for uncertainty in scoping and pricing additional services, covers variability in estimating reimbursables, includes design fees for owner directed changes and includes design fees for changes during construction that are beyond the scope of basic services and are not a result of errors or omissions by the A/E. The total amount for design services contingency ranges from 5 to 10 percent of total consultant services cost depending on the complexity of the project.
Design/code plan check	WAAM		The cost for design document plan check that is performed by the International Conference of Building Officials (ICBO) only when required by local code officials. This requirement should be identified in the permit review process.
Design/Implementation	WAAM		The period after the System Integrator (SI) has been selected (and starts on the project), and validated where the system design, configuration, testing, training, and deployment activities occur.
Designer	WAAM		A party to a contract to provide professional design services to an owner, often an architect or a professional engineer. Also, one (individual or corporate) who performs the design function in construction, as a package deal, a turnkey project, or a development management project.
Dimension	Workday	Cross Application	Some aspect of or perspective on data that you want to use as the basis for analysis. For example, for financial accounting, you can analyze revenue by customer, by channel, or by marketing campaign. For expenses, you can analyze costs by cost center or by project. All of these are dimensions. Dimensions are usually created with worktags.
Direct buy	WAAM		An established dollar threshold in which agencies may acquire goods and services directly from a vendor without requiring a competitive process. In the absence of an existing qualified master contract, agencies are authorized to purchase goods and services up to a cost of $10,000 (excluding sales tax) directly from a vendor and without competition. In addition, agencies are authorized to purchase goods and services up to a cost of $13,000 (excluding sales tax) directly from a vendor and without competition if the purchase is being made from a microbusiness, mini-business, or small business as those terms are defined by RCW 39.26.010 (19), (20) and (21).
Direct debit	WAAM		Method to make a payment directly from a bank account using an Automated Clearing House (ACH).

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