Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Legacy system		A legacy system is an old method, technology, computer system, or application program of, relating to, or being a previous or outdated computer system yet still in use.
Legacy System Remediation (LSR)		The collaborative effort to update current systems designed for AFRS, enabling them to seamlessly integrate with the future OneWA financials.
Local fund/accounts		Accounts under the control of an agency with cash on deposit in a local bank account and requiring the signature of agency officials on a check for disbursement. Some local funds are on deposit with the State Treasurer as a matter of convenience or statutory requirement.
Location Membership Security Group	Cross Application	A location membership security group is one whose members are any workers assigned to that location.
Long-term leases		Those lease agreements that extend beyond five years (the normal facility lease period). Leases beyond a five-year term will be considered when: the agency has a stable and consistent program to be housed, there is demonstrated economic advantage to the extended term, and the location meets facilities standards established by the Department of Enterprise Services (DES). A lease of up to 10 years may be negotiated by DES after consultation with OFM. A long-term lease of more than 10 years can be negotiated by DES and must be approved by OFM. Any lease over 20 years in duration must have legislative authorization. Contact OFM Facilities Oversight for more information on this subject.
LSR Business Analyst (LSR BA)		The subject matter expert who bridges the gap between business needs and technical solutions, driving efficient and effective legacy system remediation through analysis, consulting, troubleshooting, and more.
LSR Liaison		The Deloitte contractor who is a Workday subject matter expert, assisting legacy system remediating agencies with their technical needs.
Major capital projects		Capital projects that cost $5 million or more, or projects that meet the following criteria: have particularly costly elements, are undertaken on a tight design budget or short design schedule, have significant policy implications to a program, or involve state of the art technology.
Major lease project		A lease project for any facility over 20,000 square feet.
Managed File Transfer (MFT)		Managed file transfer (MFT) is a technology platform that allows organizations to reliable and securely exchange electronic data between systems.
Matrix Report	Cross Application	You can create 3 types of custom reports: simple, advanced, and matrix. A matrix report forms the foundation for custom analytics. It summarizes data by one or two fields that contain repeating values. The resulting matrix is displayed as either a table or chart that users can drill through to see the associated details. You control the specific detail data users should see when they drill down by selecting the desired fields when defining the report. Matrix reports also provide features such as filtering, run time prompts, worklets and report sharing.
Modified accrual basis		The basis of accounting under which expenditures, whether paid or unpaid, are formally recognized when the liability is incurred against the account, but revenues are recognized only when they become both measurable and available to finance expenditures of the current accounting period. All governmental funds use the modified accrual basis of accounting.
Modify (permission)	Cross Application	Modify is an action through the Workday user interface that can be permitted on securable items in a domain security policy. It includes view permission.
Multicurrency	Financial	Companies use a base currency for transactions and reporting. Each company in a tenant can have its own base currency. When a transaction currency is different than the company base currency, the transaction is recorded in the transaction currency and automatically converted to the base currency. You can also define default currencies for customers and suppliers.
My Workday	Cross Application	The My Workday landing page displays a grid of worklets such as Inbox and My Requests. You should enable My Workday only for administrator and professional roles, not for Employee Self Service or Manager Self Service. Workday recommends that you keep the number of worklets on My Workday to a minimum. The number of worklets on My Workday affects display performance.
My Workday 2.0	Cross Application	The My Workday 2.0 landing page is home to the Workfeed worklet. It is designed to optimize performance, and therefore is limited to displaying the Workfeed plus 4 additional worklets. This limit ensures that users cannot place a large number of worklets (some of which may be computationally intensive) on a page that is frequently accessed. It is recommended that you use the Dashboard landing pages for additional analytical worklets that users might need.
Near general fund-state		Accounts related to the state General Fund as defined in RCW 43.88.055; includes the Washington Opportunity Pathways Account and Education Legacy Trust Account.
Non-fiscal agreements		Agreements that do not include a monetary component or contemplate exchange of money or payment.
Non-Remediated Integration		An integration containing AFRS accounting values.
Non-State funds		Funds provided by federal and private/local sources.
Nonappropriated funds		Moneys that can be expended without legislative appropriation. Only funds in accounts specifically established in state law as being exempt from appropriation fall into this category. Nonappropriated accounts can be either budgeted (and subject to OFM allotment approval) or nonbudgeted.
Nonbudgeted funds		Funds that are not subject to either the appropriation or the allotment process.
Number Schema		Typically, a diagrammatic plan or outline where numbers play an essential role.
Object of expenditure		A common grouping of expenditures made on the basis of homogenous activity, goods or services purchased, or type of resource to be used. Applies to the character of the article purchased or service obtained (rather than the purpose).
Official allotment		The statement of proposed expenditures defined in RCW 43.88.020 and referenced in RCW 43.88.110. This is the original allotment plus a limited number of revisions. The initial allotment can only be modified by legislative changes to the appropriation level, reductions ordered by the Governor due to a cash deficit or approved quarterly adjustments.
Open Item	Financial	Supplier and customer invoices that have an amount owing or due. For expense reports, a line item to be paid or reconciled.
Operating budget		A biennial plan for the revenues and expenditures necessary to support the administrative and service functions of state government.
Operations and maintenance costs		The costs of the regular custodial care and repair, annual maintenance contracts, utilities, maintenance contracts, and salaries of facility staff performing O&M tasks. The ordinary costs required for the upkeep of property and the restoration required when assets are damaged but not replaced. Items under O&M include the costs of inspecting and locating trouble areas, cleaning and preventive work, replacement of minor parts, power, labor, and materials. O&M work is required to preserve or restore buildings, grounds, utilities, and equipment to its intended running condition so that it can be effectively used for its intended purpose.
Operations and service costs		The costs of the regular custodial care, utilities, refuse and recycling services, parking management, boiler operations, law enforcement and security, property management, visitor information, tour services, fire protection and life-safety services, including salaries of facility staff performing these tasks.
Organization Security Group	Cross Application	An organization security group is one whose members are any workers assigned to that organization.

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