Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed.

Term	Glossary	Sub-Category	Definition
Unanticipated receipts	WAAM		Revenue received which has not been appropriated by the Legislature. The Governor has the authority to approve the allotment of such money within the guidelines of the intent in which they were received and the statutory guidelines of RCW 43.79.270.
Undesignated fund balance	WAAM		Money, assets or other resources available for appropriation.
Uniformat	WAAM		A system for classifying building products and systems by functional subsystem, e.g., substructure, superstructure, exterior closure, etc.
Unsupported Retro Transaction	Workday	Payroll	A type of transaction entered for a prior period, for which Workday cannot automatically recalculate employee earnings and deductions. Workday identifies these transactions for you, so that you can manually enter the necessary adjustments.
Useful life	WAAM		An estimate of the total time that an asset is usable and in service.
User-Based Security Group	Workday	Cross Application	A user-based security group has workers as members. When used in a security policy, it grants access to the securable items to all members of the group.
Validation	Workday	Time Tracking	See Time Entry Validation.
Validation Rules	Workday	Human Capital Management (HCM)	Rules that prevent the entry of invalid time off requests or that trigger an error or warning message upon submission of an invalid leave of absence request. For example, a validation rule can prevent the entry of unpaid time off or requests of less than 4 hours. A validation rule for a leave of absence can ensure that an employee does not exceed the maximum number of leave days allowed each year.
Value Engineering (VE)	WAAM		A systematic, orderly approach to defining a facility's required function, verifying the need for the function, and creating alternatives for providing the function at minimum life-cycle cost. Value is the lowest life-cycle cost to achieve the required function. VE is a problem-solving system that emphasizes the reduction of cost while maintaining the required quality and performance of the facility. It is a technique that is applied in addition to the regular design process. It is required on all major projects.
VE participation and implementation	WAAM		The extra fee to be paid to the A/E for participation in the required value engineering study and includes incremental costs to implement those changes identified by the study and requested by the owner.
Vendor	WAAM		An entity that provides goods and/or services.
Vendor notification	WAAM		Washington Electronic Business Solutions (WEBS) allows for vendors to register and be notified for bid opportunities by registering the commodity codes that best match the goods and services they provide. The system allows agencies and other political subdivisionsto post solicitations and also allow search within the system for vendor contact information. The system also notifies vendors of apparent successful bidder.
View (business process)	Workday	Cross Application	Viewing a business process means seeing its status and reporting on it. This is a securable item in a business process security policy.
View (permission)	Workday	Cross Application	View is the ability to see objects or data through the Workday user interface, when permitted in a domain security policy.
Warrant Numbers	WAAM		The unique identification number that distinguishes warrants from other warrants. In the state of WA, a warrant is a legal, negotiable instrument drawn against the state treasury in place of a commercial bank. A warrant acts like a check and can be cashed or deposited like any other check you receive.
Washington Workforce Analytics (WWA)	WAAM		A component of OFM's Enterprise Data Warehouse (EDW) used for supporting HR & Payroll business intelligence & data analytics. The current user interface (web front-end) for WWA is the SAP Business Objects WEBI tool.
Work Schedule Calendar	Workday	Time Tracking	In Time Tracking, you have the option of defining standard work patterns for workers, such as Monday through Friday 8:00 AM to 5:00 PM. Work schedule calendars are used for a variety of purposes throughout Time Tracking.
Work Week	Workday	Time Tracking	A seven-day period defined by a worker's start day of week and day breaker. By default, begins on Sunday at midnight and ends on the following Saturday at 11:59 PM; however, this can be configured for a group of workers through the use of work schedule calendars. Used for time entry and time calculations.
Workday Payroll Interface	Workday	Integration	A suite of tools, or connector, that provides a framework for building an integration to a third-party payroll provider.
Workday Reference Database (WRD)	Workday		A server hosting data tables containing foundation data model and supplier information. Very similar to the current Outbound Interface Server with AFRS vendor and chart of account information.
Workday Studio	Workday	Integration	An Eclipse-based development environment that allows you to build more complex integrations with Workday.
Workday Web Services	Workday	Integration	Workday's public API. Based on open standards, Workday Web Services (WWS) provide the core method for integration with Workday.
Worker	Workday	Human Capital Management (HCM)	A person who is either an employee hired by a company or a contingent worker contracted by a company.
Worker Eligibility	Workday	Payroll	Used to identify whether, for whom, and what conditions to resolve an earning or deduction. On the Criteria tab of Create Earning and Create Deduction.
Worker Tax Elections	Workday	Payroll	A worker's marital status, number of elections, exemption status, and other information, as specified through the Add Worker Tax Elections task.
Worker Type	Workday	Human Capital Management (HCM)	Employee or Contingent Worker. There can also be several user-defined types of contingent workers. Compensation, benefits, and staffing events are tied to the worker type.
Workfeed	Workday	Cross Application	Workday provides a special Workfeed worklet modeled on the idea of an activity stream (like activity streams in Facebook and Twitter and many other modern applications). The Workfeed presents an actionable view of content items of interest to you, arranged chronologically. This enables you to see and act on pertinent tasks and content items, from a combination of sources, all presented in a simple time-line view. The Workfeed should be configured as a required worklet on the My Workday 2.0 landing page.
Workflow	Workday	Cross Application	Workflow defines who can perfrom each task in a business process and provides a routing mechanism to move the task from one user to another
Workflow	WAAM		A workflow is approval routing for a process. When there is an approval needed, the system will send it to the appropriate assigned person to approve before moving onto the next step.
Workforce Readiness	WAAM		Helps end-users understand how their job is changing and be prepared for new roles and responsibilities - before training.

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