Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed.

Term	Glossary	Sub-Category	Definition
Revised Code of Washington (RCW)	WAAM		The Revised Code of Washington is the compilation of all permanent state laws now in effect. It is a collection of session laws (enacted by the Legislature and signed by the Governor or enacted via the initiative process), arranged by topic, with amendments added and repealed laws removed. It does not include temporary laws, such as appropriation acts.
Revolving fund/account	WAAM		An internal service fund established to carry out a cycle of operations. The amounts expended from the account are restored to the account from earnings from operations or by transfers from other accounts, so that the account is always intact.
Role-Based Security Group	Workday	Cross Application	A role-based security group specifies one organization role and includes workers in job positions defined for that organization role.
Roles	Workday	Cross Application	Roles define a group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization.
Run Category	Workday	Payroll	Defines a type of payroll run, such as regular or bonus. Specifies criteria for processing employees by status (Active, Terminated, On Leave), components to calculate automatically for on-cycle and off-cycle runs, whether a supplemental tax rate applies and other details. Run categories are assigned to pay groups.
Salary Projection System (SPS)	WAAM		An application used by general government agencies to estimates the costs of salaries and benefits for budgetary control and allotments. Also used by general government agencies to prepare data for the Compensation Impact Model.
Schedule of values	WAAM		A schedule breakdown on a month-to-month basis by the contractor to show the intended percentage of completed work by the construction trades. The schedule of values is the basis for the amount of the request for payment by the contractor.
Schematic design phase	WAAM		The phase of the A/E's services in which the architect consults with the agency/institution to ascertain the requirements of the project and prepares schematic design studies consisting of drawings and other documents illustrating the scale and relationships of the project components for approval by the agency/institution. The A/E also submits a preliminary estimate of construction cost based on current area, volume or other unit costs.
Scope	WAAM		Scope refers to the extent of the work that will be done based on capacity and funding. For instance, phase 1 of the One Washington program focuses only on finance processes.
Search engine	WAAM		Electronic tool hosted on DES website to locate/access master contracts via web contract portal pages.
Securable Item	Workday	Cross Application	A securable item is an action, report, or data that is part of a security policy. You can secure access by defining the security policy to restrict access to the item to specified security groups. Related securable items are grouped into domains. Also, business-process-related actions are securable items.
Security Group	Workday	Cross Application	A security group is a collection of users, or a collection of objects that are related to users. Allowing a security group access to a securable item in a security policy grants access to the users associated with the security group.
Security Role Mappings	WAAM		The mapping of security roles, positions, and employees from present security roles in agencies to map employees to security roles through positions.
Segment	Workday	Cross Application	A security segment is a grouping of related securable items, such as pay components, that can be secured together using a segment-based security group for that segment.
Self-identified	WAAM		The City of Seattle recognizes firms who self certify as minority owned or women owned.
Settlement Run	Workday	Financial	A group of items to be paid (such as supplier invoices and expense reports), and payments (paychecks and ad hoc supplier payments) that is treated as one unit when selecting and settling payments.
Shadow system	WAAM		Shadow system is a term used in information services for any application relied upon for business processes that is not under the jurisdiction of a centralized information systems department and duplicates or replicates the activities of the centralized system. In this case, a shadow system is a system that exists outside the main accounting system.
Shared Report	Workday	Cross Application	A custom report that can be used by users other than the user who created the report. Can be shared by user, group or security role. Reports must be shared to use are worklets
Simple Report	Workday	Cross Application	You can create 3 types of custom reports: simple, advanced, and matrix. A simple report provides straightforward design options for the beginning or occasional user to create reports quickly and easily.
Single-tenant	WAAM		In a single-tenancy architecture, the tenant purchases their own copy of the software, and the software can be customized to meet the specific and needs of that customer.
Site survey	WAAM		The process of mapping the boundary, topographic, or utility features of a site, measuring an existing building, or analyzing a building for use of space.
Skill	Workday	Human Capital Management (HCM)	An ability that is acquired through job experience. In Workday, skills are a quick and easy way to tag employees with particular abilities that make them stand out.
Small business	WAAM		Small business" means an in-state business
Software as a Service (SaaS)	WAAM		Software as a service, or SaaS, is a business model in which a third-party provider hosts applications and makes them available to customers via the Internet. An ERP is a type of SaaS.
Sole source	WAAM		A contractor providing goods or services of such a unique nature or sole availability at the location required that the contractor is clearly and justifiably the only practicable source (best source) to provide the goods or services. Refers to a procurement situation where the goods or services are of such a unique nature or sole availability at the location required that one vendor is clearly and justifiably the only practicable source to provide the goods or services.
Solicitation	WAAM		See: Competitive Solicitation
Specifications	WAAM		The major part of a project manual, but excluding the bidding documented, contract agreement, and the conditions of the contract; the written descriptions of items of work that complement the construction drawings.
Spend category	WAAM		Granular view of expenses for goods and services purchased. Defaults from an expense item.
Staffing Event	Workday	Human Capital Management (HCM)	Any event that changes an employee's position or job, for example, a hire, transfer, or promotion. Staffing events usually trigger an opportunity to change benefits elections.
Staffing Model	Workday	Human Capital Management (HCM)	Defines how jobs and positions are created and filled in a supervisory organization. Workday supports three kinds of staffing models: • Job Management • Headcount Management • Position Management

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