Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Subobject		A refined breakdown of object of expenditures relating to particular items or item categories.
Subprocess		A subprocess refers to a specific activity or action within a software that falls under the broader umbrella of a process. For instance, procurement is a process, and purchase-to-pay is a subprocess.
Subprogram		A general term describing specific activities within an agency program.
Supplemental budget		Any legislative change to the original budget appropriations.
Supplier Invoice Adjustment	Financial	A change to the amount a supplier owes and can be an increase or a decrease in the amount due.
System of Record (SOR)		A system of record (SOR) is an information storage and retrieval system that is the authoritative source for a particular data element. To ensure data integrity, there must be one -- and only one -- system of record for a given piece of information.
System User	Integration	An account associated with and required to launch an integration. Workday's delivered integrations and custom integrations require a system user account for authentication and web service calls. EIB integrations are secured through the user's login credentials and do not require a system user account.
Systems Integration (SI)		The systems integration is the process of migrating the old processes, system functionality, and data into the new Cloud ERP. For One Washington, this will be done by a third-party contractor.
Target	Cross Application	The object that a business process operates on. For example, for business processes that deal with an employee record, the target is the employee. For business processes that deal with a financial object, such as an accounting journal, the accounting journal is the target. Since the target determines the organization, it controls which business process custom definition Workday uses.
Task	Cross Application	A business process step that you must complete. For example, task alert notifications are triggered by steps in a business process.
Temporary Report	Cross Application	You have the option to make any custom report temporary. When creating or copying simple report types, you can select the Temporary option when creating the report, resulting in automatic deletion of the report after 7 days. Similarly, for advanced and matrix report types, you can set the Temporary option when creating the report, and by default the report will be deleted automatically after 7 days. You change the default deletion date on the Advanced tab of the report definition.
The Allotment System (TALS)		This system enables agencies to develop allotment packets online. It supports allotment development, management, review, reporting and monitoring needs for state agencies, OFM and the Legislature.
Three-way match		A process in accounts payable where the invoice from the vendor is matched against the purchase order and shipping documents before it is posted. The goal is to highlight any discrepancies in the purchasing process in order to save agencies from overspending or paying for an item that they did not receive.
To-Dos	Cross Application	To-Dos are reminders to do something outside of the Workday system. They can be part of business processes, and have to be marked complete before the workflow will go to the next step.
Translation Method	Financial	Identifies the translation type (average, current, custom, or historic) to translate currencies using fiscal year criteria.
Translation Type	Financial	Workday provided translation types are preconfigured translation methods used to fill in the rate type. They do not provide default or allow rate types, because rate types are tenanted. The custom translation type provides full control over setting up the translation method.
Transportation budget preparation		Creation of a biennial plan for the revenues and expenditures necessary to support the administrative and service functions of (state) transportation agencies including (operations, safety) and the long-term financing and expenditure plan of capital assets.
Treasury funds/accounts		Accounts that have cash on deposit in and under the control of the State Treasurer and are disbursed by means of a warrant of electronic means. Treasury accounts are subject to appropriation unless specifically exempted.
Treasury Management System (TMS)	Financial	Managed by the Office of State Treasurer (OST), the Treasury Management System integrates with a typical bank and provides functional features that enable users to manage all types of foreign currency exchange transactions.
Unallotted allotment status		Expenditure authority not specifically scheduled for expenditure but expected to be allotted at a later time.
Unanticipated receipts		Revenue received which has not been appropriated by the Legislature. The Governor has the authority to approve the allotment of such money within the guidelines of the intent in which they were received and the statutory guidelines of RCW 43.79.270.
Undesignated fund balance		Money, assets or other resources available for appropriation.
Unique Agency Testers		Testers identified based on the unique security role assigned to an agency staff member to test the functionality, business processes, security role permissions, and usability of the OneWA Workday solution.
Useful life		An estimate of the total time that an asset is usable and in service.
User Experience Review (UER) Testing		Structured testing that allows end-users to replicate a typical day and ensure the system is working as expected, including critical business processes and financial reporting.
User-Based Security Group	Cross Application	A user-based security group has workers as members. When used in a security policy, it grants access to the securable items to all members of the group.
Vendor		An entity that provides goods and/or services.
View (business process)	Cross Application	Viewing a business process means seeing its status and reporting on it. This is a securable item in a business process security policy.
View (permission)	Cross Application	View is the ability to see objects or data through the Workday user interface, when permitted in a domain security policy.
Warrant Numbers		The unique identification number that distinguishes warrants from other warrants. In the state of WA, a warrant is a legal, negotiable instrument drawn against the state treasury in place of a commercial bank. A warrant acts like a check and can be cashed or deposited like any other check you receive.

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