In support of a supervisor and/or staff members, provides secretarial services and assistance for the purpose of facilitating the supervisor’s and/or staff members’ own work and relieving the supervisor and/or staff members of day-to-day clerical detail. Applies knowledge of supervisor’s and/or staff members’ work commitments including status of projects and nature of contacts. Secretarial duties include making travel arrangements, scheduling meetings, taking notes and transcribing minutes, screening calls and visitors, keeping supervisor’s and/or staff members calendar(s) and committing supervisor’s and/or staff members’ time.

Performs secretarial duties including making travel arrangements, scheduling meetings and/or classes, and keeping supervisors and/or staff members' calendar(s);

Answers telephones; receives and refers visitors including students, staff and/or the public; responds to inquiries regarding departmental procedures and services;

Uses computer, word processor, or typewriter to produce letters, meeting notices and agendas, reports, manuscripts, financial statements, schedules, test materials, student evaluations, and other documents from rough drafts, notes, or recordings; takes and transcribes meeting minutes;

Performs word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet, and data base files, uploading/downloading, and creating footnotes and outlines; uses spreadsheet and data base software to maintain records; uses graphics software and recommends appropriate display of information;

Proofreads material correcting for sentence structure, spelling, grammar, and punctuation;

Screens and distributes mail and messages; distributes records, office supplies, and other materials; orders, receives, and maintains inventory;

Relays messages and instructions from supervisor(s) to others;

Posts information to various electronic or manual departmental, financial, or other records according to established procedures and standards;

Sorts, files, and tabulates various documents and records; establishes and prepares new files or categories within established filing systems; enters and retrieves data using electronic files; removes and logs materials; maintains status and file reports;

Maintains and monitors budget and fiscal records and informs supervisor of status;

Keeps account records including tasks such as scheduling and vouchering of requisitions, invoices, and payroll;

Performs electronic mail tasks;

Performs tasks requiring the use of basic arithmetic including addition, subtraction, multiplication, and division.