Positions perform ongoing, routine and repetitive fiscal tasks in a manual or automated system.  Duties can be assigned in Accounts Receivables, Accounts Payable, Purchasing, Payroll, Grants and Contracts, Student Aid, Fixed Assets, Revenue, or General Accounting.

Positions prepare, review, verify, and process fiscal, accounting, budget, book or record keeping documents. Performs computing, calculating financial, statistical and numerical data to maintain accounting, budgeting, purchasing, payroll records and reports. Records details of fiscal or business transactions in an increasing automated fiscal computer enhanced environment.

This series is not responsible for in-depth analyzing or interpreting fiscal or budgetary data, rules or regulations, or designing automated fiscal systems. This series provides fiscal support to a variety of professional classes found in the fiscal analyst occupational category.

This is the entry level of the series. Performs routine fiscally related work using established procedures under close to general supervision. Reviews and verifies documents for completeness and accuracy. Assists higher level support or professional positions involved in fiscal or budgetary matters. Some positions may be in a training capacity to learn how to perform the examples of work in payroll, fiscal, or budgetary tasks.

Reviews employee travel vouchers for completeness; verifies per diem, mileage, and other expenses; verifies extensions for accuracy; 

Types or inputs purchase order requests; verifies field orders for price, extension, tax, and vendor information;  

Balances and prepares routine reports such as monthly bank reconciliation reports, suspense reports, and cash over/short reports; 

Prepares merchandise and service vouchers for payment; verifies invoice and merchandise receipts by cross-checking with field orders; verifies extensions of price and totals, discounts, tax charged, credit memos applied, budget number, and vendor code; 

Processes employee time records; maintains payroll records; enters adjustments for change in rate of pay and deductions; 

Prepares and edits input and output of computerized fiscal data and makes corrections as required to maintain integrity of computer reports and files; 

Tabulates and examines specific sections of accounts, such as accounts receivable, disbursements, petty cash, trial balances, bank reconciliations, and voucher audits; 

Checks for appropriate dates, authorizations, and signatures on invoice vouchers, compares purchase order items and prices against warehouse receipts and inventories; 

Examines warrant or check register, verifies vendor names, amounts, and cross check with correspondence to receipts and invoices.

Positions may lead or supervise lower level staff.

There may be instances where individual positions must have additional licenses or certification.  It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Most positions require high school graduation or GED equivalency. Other positions require some college, vocational, or business school training to be completed or some general clerical or fiscal experience. Typing may be useful for some positions.