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Efficient, Effective and Accountable Government

Last Updated: 10/07/2024

Provide data, information, and analysis to support decision-making

Strategy: Provide data, information, and analysis to support decision-making

Agency: 085 - Office of the Secretary of State

A039 - Library services to marginalized people

The State Library serves people who are marginalized by their inability to use print materials, providing service to people who are blind, visually impaired, deaf-blind, physically disabled, or who have a reading disability; and to residents of the state hospitals and the state’s major prisons. The Washington Talking Book & Braille (WTBBL) Library provides information and materials statewide in alternative formats, including large print, braille, and audio. WTBBL is committed to supporting Washingtonians unable to read standard print so they may continue to have access to current information, educational and pleasure reading materials, technology training, and readers’ advisory. Institutional Library Services provides library materials and services in the state psychiatric hospitals and adult correctional institutions, supporting patients and inmates in their recovery and re entry efforts by maintaining current and relevant resources. ILS branch libraries support and enhance basic adult and college education and other institution programs.

Account FY 2024 FY 2025 Biennium Total
FTE 61.2 68.0 64.6
001 - General Fund
State 2,000,000 1,880,000 3,880,000
Federal 3,005,000 3,076,000 6,081,000
001 - General Fund Totals 5,005,000 4,956,000 9,961,000
06H - Wash State Legacy Proj, State Lib
Non-Appropriated 134,000 133,000 267,000
12M - Charitable Organization Education
State 548,000 613,000 1,161,000
14E - WA State Library Operations Acct
State 2,324,000 3,297,000 5,621,000
Non-Appropriated 744,000 746,000 1,490,000
14E - WA State Library Operations Acct Totals 3,068,000 4,043,000 7,111,000
FY 2024 FY 2025 Biennium Total
FTES 38.2 41.0 39.6
GFS 1,732,000.0 1,672,000.0 3,404,000.0
Other 3,065,000.0 3,704,000.0 6,769,000.0
Totals 4,797,000.0 5,376,000.0 10,173,000.0
Expected Results

Marginalized populations are provided library materials in a variety of formats to meet their information needs.

A040 - Serving Washington libraries

The State Library provides leadership, training and coordinated statewide initiatives to all libraries in the state, strengthening their capacity to serve their communities using federal funds received under the Library Services and Technology Act. The Washington State Library is the only entity in the state eligible to receive these funds. The State Library uses LSTA funding to: support group purchases and provide subsidies saving Washington libraries, and indirectly Washington residents, millions of dollars, provide statewide training initiatives to improve library staff skills, offer grant cycles that allow local libraries to develop and support library services to citizens, and coordinate statewide initiatives in areas such as early childhood learning, strengthening school libraries, and digitization of local historical materials. Because Washington does not provide General Fund-State funds for public libraries, the federal funds are critical to them.

Account FY 2024 FY 2025 Biennium Total
FTE 56.1 50.4 53.3
001 - General Fund
State 1,620,000 1,620,000 3,240,000
Federal 5,573,000 5,558,000 11,131,000
001 - General Fund Totals 7,193,000 7,178,000 14,371,000
14E - WA State Library Operations Acct
State 5,774,000 4,538,000 10,312,000
FY 2024 FY 2025 Biennium Total
FTES 15.3 15.3 15.3
GFS 810,000.0 810,000.0 1,620,000.0
Other 5,140,000.0 4,390,000.0 9,530,000.0
Totals 5,950,000.0 5,200,000.0 11,150,000.0
Expected Results

Staff of libraries throughout the state are provided training to meet their communities' needs.

A001 - Address Confidentiality Program

This program helps crime victims (specifically victims of domestic violence, sexual assault, or stalking) keep their addresses out of state and local government records so perpetrators cannot use public records to locate their victims and continue the abuse. The program provides participants with a substitute address that can be legally used as residence, work, and/or school addresses. It also provides confidentiality in voter registration and marriage licenses, two areas that are normally public records.

Account FY 2024 FY 2025 Biennium Total
FTE 16.0 16.0 16.0
001 - General Fund
State 1,692,000 1,730,000 3,422,000
FY 2024 FY 2025 Biennium Total
FTES 8.0 8.0 8.0
GFS 851,000.0 865,000.0 1,716,000.0
Other
Totals 851,000.0 865,000.0 1,716,000.0
Expected Results

Crime victims locations will be kept confidential.

A012 - Archives Collections and Services

The primary mission of the state Archives is to preserve and make accessible the legal and historical records of the executive, legislative, and judicial branch agencies of state and local government. Collecting and making these records available, promotes transparency and accountability for government to its citizens. To make these records available and ensure citizen access, the Archives maintains a Web site and public research facilities throughout the State (Bellevue, Bellingham, Ellensburg, Cheney, and Olympia). Technical assistance is provided to state and local government agencies to ensure the preservation of records. (Other Funds: Archives and Records Management Account-State, Local Government Archive Account-State}

Account FY 2024 FY 2025 Biennium Total
FTE 77.8 74.7 76.3
001 - General Fund
State 25,000 25,000 50,000
006 - Public Records Efficiency, Preserva
State 6,671,000 6,516,000 13,187,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 278,000 293,000 571,000
441 - Local Government Archives Account
State 4,568,000 2,782,000 7,350,000
FY 2024 FY 2025 Biennium Total
FTES 30.8 29.9 30.4
GFS 25,000.0 25,000.0 50,000.0
Other 3,529,000.0 3,409,000.0 6,938,000.0
Totals 3,554,000.0 3,434,000.0 6,988,000.0
Expected Results

The primary mission of the state Archives is to preserve and make accessible the legal and historical records of the executive, legislative, and judicial branch agencies of state and local government. Collecting and making these records available, promotes transparency and accountability for government to its citizens. To make these records available and ensure citizen access, the Archives maintains a Web site and public research facilities throughout the State (Bellevue, Bellingham, Ellensburg, Cheney, and Olympia). Technical assistance is provided to state and local government agencies to ensure the preservation of records.

A008 - Charitable Solicitation and Trusts Program

This activity registers entities that solicit funds from Washington State residents and entities holding income producing assets in the name of charity This activity also administers the Charitable Organization Education Program to educate charitable organizations, their board members, and the general public about administration, fiduciary responsibility, ethics, and other best practices. Charitable registration is used to provide information to the public about charities and their paid fundraisers and permits supervision of the administration of charitable trusts which helps to prevent deceptive and dishonest practices. This information promotes education and awareness for targeted or vulnerable citizens such as the elderly, and exposes the improper use of contributions intended for charitable purposes. (Other Funds: Secretary of State Revolving Account-Nonappropriated)

Account FY 2024 FY 2025 Biennium Total
FTE 30.0 29.9 30.0
12M - Charitable Organization Education
State 548,000 685,000 1,233,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 2,603,000 2,447,000 5,050,000
FY 2024 FY 2025 Biennium Total
FTES 10.0 10.0 10.0
GFS
Other 1,447,000.0 1,608,000.0 3,055,000.0
Totals 1,447,000.0 1,608,000.0 3,055,000.0
Expected Results

Promote public trust and increased knowledge about charitable organizations so the public is able to make informed decisions about charitable giving. Reduce barriers to sucessful establishment and operation of charitable entities by providing easy to use, customer friendly, service to filers.

A011 - Corporations, Partnerships, and Apostilles Services

This activity registers entities conducting business in the state of Washington, which include domestic and foreign (out-of-state) limited liability companies, corporations, and limited partnerships. The activity also provides the public with in-state trademark registration and authenticates notarized or public documents for international use. (Other Funds: Secretary of State Revolving Fund Nonappropriated)

Account FY 2024 FY 2025 Biennium Total
FTE 101.0 101.9 101.5
407 - Secretary of State's Revolving Acct
Non-Appropriated 11,747,000 9,629,000 21,376,000
FY 2024 FY 2025 Biennium Total
FTES 56.0 55.9 56.0
GFS
Other 7,656,000.0 6,152,000.0 13,808,000.0
Totals 7,656,000.0 6,152,000.0 13,808,000.0
Expected Results

Promote public trust by increasing accessibility to corporate public records. Strengthen the state's economy through more efficient document processing and increased outreach to businesses on registration requirements.

A014 - State Share Election Cost Reimbursements

This activity provides primary and general election cost reimbursements to county election offices in odd numbered election years and for the presidential primary, and provides for prepaid ballot return postage for all elections.

Account FY 2024 FY 2025 Biennium Total
001 - General Fund
State 22,063,000 35,171,000 57,234,000
FY 2024 FY 2025 Biennium Total
FTES
GFS 16,998,000.0 21,450,000.0 38,448,000.0
Other
Totals 16,998,000.0 21,450,000.0 38,448,000.0
Expected Results

County election offices will be reimbursed for the state share of costs associated with elections conducted in odd-numbered election years and presidential primary elections.

A002 - Executive and Administrative Services

This activity provides the agency with management and policy direction not directly attributed to any program or service. Functions include public information, legislative affairs, policy and planning, development (seeking private donations), international relations, human resources, financial services, contracting and purchasing, facility and records management, and technology support. (Other Funds: Archives and Records Management Account-State, Secretary of State Revolving Account-Nonappropriated, Local Government Archives Account-State, Imaging Account-Nonappropriated, Election Account-Federal)

Account FY 2024 FY 2025 Biennium Total
FTE 94.9 94.5 94.7
001 - General Fund
State 14,872,000 15,463,000 30,335,000
006 - Public Records Efficiency, Preserva
State 1,655,000 1,602,000 3,257,000
14E - WA State Library Operations Acct
State 4,384,000 4,385,000 8,769,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 3,677,000 3,288,000 6,965,000
415 - Personnel Service Account
State 195,000 160,000 355,000
441 - Local Government Archives Account
State 871,000 636,000 1,507,000
FY 2024 FY 2025 Biennium Total
FTES 49.2 49.0 49.1
GFS 8,518,000.0 8,198,000.0 16,716,000.0
Other 3,123,000.0 3,263,000.0 6,386,000.0
Totals 11,641,000.0 11,461,000.0 23,102,000.0
Expected Results

The leadership and supporting infrastructure that enables the agency to accomplish its wide range of statutory responsibilities, goals, and activities will be in place.

A019 - Improve Access to State and Local Government Records

Archives provides imaging services on a cost-recovery basis to state and local agencies to ensure the high quality reproduction of essential records and documents of legal or historical significance. To promote government transparency and accountability, the Archives offers a local records grant program that provides funds for scanning and indexing records. After scanning, the records are made available on the Archives Web site. Services include imaging (filming, scanning, and digital conversion); quality review and inspection, and the creation of microfilm for the long term preservation of records. Technical assistance is provided to state and local governments to ensure the proper microfilm/imaging standards are met. (Other Funds: Imaging Account-Nonappropriated, Archives and Records Management Account-State, Local Government Archive Account-State)

Account FY 2024 FY 2025 Biennium Total
FTE 11.0 11.0 11.0
006 - Public Records Efficiency, Preserva
State 106,000 68,000 174,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 910,000 883,000 1,793,000
441 - Local Government Archives Account
State 400,000 227,000 627,000
470 - Imaging Account
Non-Appropriated 499,000 439,000 938,000
FY 2024 FY 2025 Biennium Total
FTES 5.0 5.0 5.0
GFS
Other 533,000.0 550,000.0 1,083,000.0
Totals 533,000.0 550,000.0 1,083,000.0
Expected Results

Essential records are imaged and stored and ready access is provided for continuity of operations activities following a disaster. New grants increase the number of records from state and local government agencies available on the Web, which promotes transparency and accountability, and lowers risk and costs associated with public records litigation.

A036 - Building State Library collections of record for Washington’s government and history

The Washington State Library has a unique mandate to collect, preserve and make accessible materials on Washington’s government, history and culture. Collections include: the only comprehensive collection of Washington state agency publications in the world; the only comprehensive collection of federal government publications in the state; a statewide collection of Washington newspapers from 1852 to the present; and a significant collection of rare books and manuscripts from our state’s history. The State Library is committed to making its rare collections available to students, teachers and researchers in digital format.

Account FY 2024 FY 2025 Biennium Total
FTE 18.0 15.0 16.5
14E - WA State Library Operations Acct
State 2,120,000 1,915,000 4,035,000
FY 2024 FY 2025 Biennium Total
FTES 18.0 15.0 16.5
GFS
Other 2,078,000.0 1,876,000.0 3,954,000.0
Totals 2,078,000.0 1,876,000.0 3,954,000.0
Expected Results

Washington residents are provided resources and services to meet their information needs. Special populations are provided library materials in a variety of formats to meet their information needs.

A034 - TVW (Pass Through Funds)

The Secretary of State's Office provides pass through state funds to TVW for providing television coverage of statewide government events and to Humanities Washington for its community conversations program.

Account FY 2024 FY 2025 Biennium Total
001 - General Fund
State 8,579,000 10,779,000 19,358,000
FY 2024 FY 2025 Biennium Total
FTES
GFS 4,527,000.0 6,727,000.0 11,254,000.0
Other
Totals 4,527,000.0 6,727,000.0 11,254,000.0
Expected Results

Television coverage of statewide government events will be provided to citizens. Community conversation programs will be provided to various communities throughout the state.

A035 - Preserving and Making Accessible Washington's Heritage

The Legacy Project publishes oral histories and biographies on former U.S. Senators, Members of Congress, Governors, influential newsmakers, and people who've influenced the political history of the State of Washington.

Account FY 2024 FY 2025 Biennium Total
FTE 9.2 9.2 9.2
001 - General Fund
State 926,000 970,000 1,896,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 104,000 95,000 199,000
441 - Local Government Archives Account
State 2,094,000 1,217,000 3,311,000
FY 2024 FY 2025 Biennium Total
FTES 4.2 4.2 4.2
GFS 463,000.0 485,000.0 948,000.0
Other 33,000.0 34,000.0 67,000.0
Totals 496,000.0 519,000.0 1,015,000.0
Expected Results

Oral histories and biographies on former U.S. Senators, Members of Congress, Governors, influential newsmakers, and people who have influenced the political history of the state of Washington will be published and available.

A024 - Coordinate the Cost-Effective Management of State and Local Records

The Archives provides services and technical assistance to state and local government agencies for the efficient and accountable management of public records. Services include a central state records center that achieves significant cost savings and the authorization to destroy, and/or transfer to the Archives, public records. Also provided is technical assistance and training to better equip state and local governments to manage the public records in its care. (Other Funds: Archives and Records Management Account-State, Local Government Archive Account-State)

Account FY 2024 FY 2025 Biennium Total
FTE 32.8 33.9 33.4
001 - General Fund
State 25,000 150,000 175,000
006 - Public Records Efficiency, Preserva
State 1,382,000 1,409,000 2,791,000
441 - Local Government Archives Account
State 7,141,000 4,115,000 11,256,000
470 - Imaging Account
Non-Appropriated 499,000 439,000 938,000
FY 2024 FY 2025 Biennium Total
FTES 23.9 24.9 24.4
GFS 125,000.0 125,000.0
Other 8,828,000.0 5,766,000.0 14,594,000.0
Totals 8,828,000.0 5,891,000.0 14,719,000.0
Expected Results

State and local government agencies are trained on the laws and rules governing records management, and how to better manage their records. Better managed records enable agencies to fulfill their missions, promote open and accountable government, and reduce the risk and liability from public records litigation.

A038 - Voter Information, Voter Registration, and Elections Official Training

This activity facilitates federally mandated voter registration processes, administers the constitutional right to initiative and referendum, ensures state compliance with the constitutional requirement that voters receive a voters' pamphlet for each applicable election, conducts statutorily required training and certification programs for state and local election officials, ensures secure elections pursuant to the Help America Vote Act by enhancing election technology and making election security improvements, certifies voting equipment as required by state law, maintains a publically accessible statewide elections and voter information system, and provides county support for that system.

Account FY 2024 FY 2025 Biennium Total
FTE 99.8 100.0 99.9
001 - General Fund
State 31,256,000 29,636,000 60,892,000
549 - Election Account
Federal 2,494,000 6,480,000 8,974,000
FY 2024 FY 2025 Biennium Total
FTES 50.4 50.5 50.5
GFS 16,195,000.0 15,519,000.0 31,714,000.0
Other 1,247,000.0 3,240,000.0 4,487,000.0
Totals 17,442,000.0 18,759,000.0 36,201,000.0
Expected Results

Eligible Washington citizens register to vote, and a high percentage of registered voters choose to participate in accessible, fair, and accurate elections.

A003 - Agency Information Technology

This activity provides the agency with central oversight and coordination of technology, including the agency's information technology plan, server maintenance, hardware/software maintenance and programming, and web service development. (Archives & Records Management-State, Secretary of State Revolving Non-Appropriated, Dept of Personnel-State, Local Government Archives-State, Imaging Account Non-appropriated, Election Account-Federal)

Account FY 2024 FY 2025 Biennium Total
FTE 85.3 85.3 85.3
001 - General Fund
State 9,258,000 9,837,000 19,095,000
006 - Public Records Efficiency, Preserva
State 1,938,000 1,976,000 3,914,000
14E - WA State Library Operations Acct
State 336,000 344,000 680,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 3,829,000 3,728,000 7,557,000
415 - Personnel Service Account
State 658,000 482,000 1,140,000
441 - Local Government Archives Account
State 20,000 15,000 35,000
FY 2024 FY 2025 Biennium Total
FTES 39.4 39.4 39.4
GFS 4,163,000.0 4,824,000.0 8,987,000.0
Other 3,250,000.0 3,360,000.0 6,610,000.0
Totals 7,413,000.0 8,184,000.0 15,597,000.0
Expected Results

Inactive Activity.

A030 - Voter Registration Database

Under an activity established during the 2003-05 Biennium to meet the requirements of the federal Help America Vote Act of 2002 (HAVA), the Office of the Secretary of State must build and maintain a coordinated, centralized, and uniform state voter registration database with connectivity to the 39 county election offices, Department of Licensing, and Department of Corrections. This database provides a new tool to ensure that elections are less susceptible to fraudulent voter registration and improve service to the state's voters. It provides real time connectivity between county offices and the state to ensure that a voter is only registered at one location at a time. Further, it provides a tool to confirm the legitimacy of each new voter registration by cross checking the data with licensing information, social security number information, and a list of those with no right to vote (such as convicted felons). (Election Account-Federal)

Account FY 2024 FY 2025 Biennium Total
FTE 14.2 14.0 14.1
001 - General Fund
State 4,271,000 3,634,000 7,905,000
FY 2024 FY 2025 Biennium Total
FTES 7.2 7.0 7.1
GFS 1,908,000.0 1,817,000.0 3,725,000.0
Other
Totals 1,908,000.0 1,817,000.0 3,725,000.0
Expected Results

Inactive Activity

A022 - Productivity Board

The Productivity Board improves the quality, service, and efficiency of Washington State through the implementation of cost effective employee suggestions and process improvements. The Board encourages state employees to create, innovate, and apply their good ideas for the betterment of state government.

Account FY 2024 FY 2025 Biennium Total
FTE 14.0 14.0 14.0
415 - Personnel Service Account
State 2,019,000 1,010,000 3,029,000
FY 2024 FY 2025 Biennium Total
FTES 7.0 7.0 7.0
GFS
Other 1,052,000.0 461,000.0 1,513,000.0
Totals 1,052,000.0 461,000.0 1,513,000.0
Expected Results

The 2013-15 budget suspended the Productivity Board from July 1, 2013 through June 30, 2015.